Guidelines for Chairpersons
Chairpersons for Oral Presentation and Rapid Firing Session
- Chairpersons should take a seat in the front row of the room specially reserved for the next session’s chairperson, at least 20 minutes prior to the session that he/she is scheduled to chair.
- Ask those participating in Q&A to wait by the mic in advance.
- As there will be no announcement or cue, please proceed to take the stage promptly at the appointed time and initiate the session. We request for your cooperation to ensure that your session proceeds according to the prescribed time limit/schedule.
Chairpersons for Chaired Poster Presentation
- Accept the chairperson ribbon from the poster reception in front of the room at least 20 minutes before the start of the session (presentation).
- Stand by the posters for your session at least 10 minutes before the start of the session.
- Return the chairperson ribbon to the poster reception.
Guidelines for Speakers
Invited Session, General Symposium, Oral Presentation and Rapid Firing Session
Presentation Time
| Invited Session | Please refer session details each. |
| General Symposium | Please refer session details each. |
| Oral Presentation (both in English and Japanese) | 11-min. including 4-min. Q&A. |
| Rapid Firing Session | 7-min. including 3-min. Q&A. |
For Rapid Firing Speakers
All Rapid Firing sessions will be held at the dedicated booth in the Hall E, B2F, Tokyo International Forum.
PC Reception (Speakers Preview Center)
Speakers should preview their presentation and complete a run-through of the connecting The Speakers Preview Center will be open at the times below, Robby Gallery, B1F, Tokyo International Forum.
| Date | Time |
|---|---|
| Wednesday, July 11 | From 8:00 to 16:00 |
| Thursday, July 12 | From 7:30 to 17:00 |
| Friday, July 13 | From 7:00 to 17:30 |
| Saturday, July 14 | From 7:00 to 14:30 |
| * | Presentations can be given using your own PC or using data on a CD-ROM or USB flash drive. |
|---|---|
| * | The lectern will be equipped with a monitor, a keypad, and a mouse. Please present your session using these instruments. |
(1) If bringing your own PC
- Please confirm ahead of time whether your PC settings are set to project to an external screen.
- There are no restrictions on the model, the OS, or applications, but the monitor output connector mini D-sub 15-pin is required. The connection cable with mini D-sub 15-pin will be provided by the secretariat. If your PC requires an adaptor to connect to mini D-sub 15-pin, please bring one (presentation may not be possible without an adaptor). Please be aware that the only connection accepted will be mini D-sub 15-pin.
- Please confirm the settings at the Speakers Preview Center (Robby Gallery, B1F, Tokyo International Forum). Your PC will be connected to an external display to confirm whether it will display. Please complete this settings check more than 45 minutes before the start of your presentation.
- Please bring a PC with an USB port.
- Videos may be used, but please confirm ahead of time that it can be played back on the PC you will be using. In some cases, the video will play on the PC's LCD screen but not on a screen connected for external display. Please connect a monitor or projector to the external output of the PC you will be using for your presentation and confirm that the video can be played. Please note that videos created on a PC other than the one used for the presentation may not be playable.
- Please disable screensavers and battery-saving settings ahead of time.
- Please be sure to bring a power cable. Presenting on battery power may cause problems.
- Please be sure to back up data ahead of time to avoid loss of precious data saved on your PC.
(2) If bringing storage media
- Please upload your data at the Speakers Preview Center (Robby Gallery, B1F, Tokyo International Forum), at least 45 minutes before the start of session. The presentation file name must include the session name, the presentation number, and your name.
[e.g.] O1-1 John Arrhythmia
- The OS of the computer available at the venue is as described below.
Windows: PowerPoint 2007, PowerPoint 2013, PowerPoint 2016* For data created with PowerPoint versions other than the above, please check ahead of time that it can be used with these specs. - Media which can be used are CD-R (CD-ROM) and USB flash drives.
* Write on to the CD-R using hybrid format. * CD-RW cannot be used. - Of the fonts which are standard on the OS, please use Arial, Century, Century Gothic, or Times (for English) and MS Gothic, MSP Gothic, MS Mincho, or MSP Mincho (for Japanese).
- If your presentation links to still images, videos, graphs, or other data, be sure to place those files in the same folder as the PowerPoint data and bring them. Please confirm ahead of time that the PowerPoint file can be used on a PC different from the one it was created on. Videos are limited to those which can be played back on Windows Media Player. Audio may be used.
- The playback of videos using animation is not guaranteed if the PowerPoint version is different.
- For smooth proceedings, do not use “presenter tools.”
- We recommend that still images be in JPEG format.
- Please scan the media you will be bringing for viruses ahead of time.
- We will take responsibility for deleting the uploaded data after completion of the presentation.
Poster Sessions with Chairing including Medical Professonals
They will be held at the dedicated booth in the Hall E, B2F, Tokyo International Forum.
Presentation time for the poster presentation with chairing is 7-min. including 3-min. Q&A.
Chaired Poster Session including Medical Professionals
| Date | Mounting | Removal |
|---|---|---|
| Thursday, July 12 | From 8:00 to 9:00 | From 16:30 to 17:00 |
| Friday, July 13 | From 8:00 to 9:00 | From 16:30 to 17:00 |
| Saturday, July 14 | From 8:00 to 9:30 | From 14:00 to 14:30 |
Poster Presentation without Chairing
Poster Materials should be prepared in English. Poster presenters are expected to stand ready in front of their poster panels during the scheduled discussion time with the presenter’s ribbon on their chests, and to have discussions with other participants in English or Japanese they preferred. There is NO oral presentation and chairing.
| Date | Mounting | Discussion Time | Removal |
|---|---|---|---|
| Thursday, July 12 | From 8:00 to 9:00 | From 15:00 to 16:00 | From 16:30 to 17:00 |
| Friday, July 13 | From 8:00 to 9:00 | From 15:00 to 16:00 | From 16:30 to 17:00 |
| Saturday, July 14 | From 8:30 to 9:30 | From 10:00 to 11:00 | From 14:00 to 14:30 |
Poster Specifications
- Posters for the Free Poster Presentation and Chaired Poster Presentation are to be prepared according to the specifications below.
- A panel of the size below will be set up for each presentation in the room.
- The secretariat will provide the presentation number (20 × 20 cm) on the panel. Please individually provide the label to its right (title, affiliation, presenter name).
- Design the layout of the figures, tables, text, etc. on the poster so that they can be seen from afar. Make clear the objective, method, results, conclusion, etc.
- Display the objective in the upper left and the conclusion in the lower right.
- Posters will be accepted at the poster reception in front of the poster room starting at 8 A.M.
- Please note that posters remaining after the removal time will be disposed of by the secretariat.
- Pins will be provided at the site. Do not post using adhesives or write directly on to the panel.
Copyright © 2017- Annual Meeting of the Japanese Heart Rhythm Society 2018. All Rights Reserved.
