To Chairpersons and Speakers
●Chairpersons
[Oral]
Identify yourself to the host staff in the room at least 20 minutes before the start of your session and sit in the seat reserved for the next chairperson.
- Ask those participating in Q&A to wait by the mic in advance.
- Please adhere strictly to the time schedule.
[Rapid Firing]
Identify yourself to the host staff in the booth at least 20 minutes before the start of your session.
[Chaired Poster]
- Accept the chairperson ribbon from the poster reception in front of the room at least 20 minutes before the start of the session (presentation).
- Stand by the posters for your session at least 10 minutes before the start of the session.
- Return the chairperson ribbon to the poster reception.
●Speakers
[PC reception]
The PC reception will be open at the times below, next to the 1st floor general reception at the Sapporo Convention Center.
| Thursday, July 14: | 8:00-16:00 |
| Friday, July 15: | 8:00-18:30 |
| Saturday, July 16: | 7:15-18:30 |
| Sunday, July 17: | 7:15-15:30 |
*Presentations can be given using your own PC or using data on a CD-ROM or USB flash drive.
*The lectern will be equipped with a monitor, a keypad, and a mouse. Please present your session using these instruments.
1) If bringing your own PC
(1) Please confirm ahead of time whether your PC settings are set to project to an external screen.
(2) There are no restrictions on the model, the OS, or applications, but the monitor output connector mini D-sub 15-pin is required. The connection cable with mini D-sub 15-pin will be provided by the secretariat. If your PC requires an adaptor to connect to mini D-sub 15-pin, please bring one (presentation may not be possible without an adaptor). Please be aware that the only connection accepted will be mini D-sub 15-pin.
(3) Please confirm the settings at the PC reception (next to the 1st floor general reception at the Sapporo Convention Center). Your PC will be connected to an external display to confirm whether it will display. Please complete this settings check more than 45 minutes before the start of your presentation.
(4) Please bring a PC with an USB port.
(5) Videos may be used, but please confirm ahead of time that it can be played back on the PC you will be using. In some cases, the video will play on the PC's LCD screen but not on a screen connected for external display. Please connect a monitor or projector to the external output of the PC you will be using for your presentation and confirm that the video can be played. Please note that videos created on a PC other than the one used for the presentation may not be playable.
(6) Please disable screensavers and battery-saving settings ahead of time.
(7) Please be sure to bring a power cable. Presenting on battery power may cause problems.
(8) Please be sure to back up data ahead of time to avoid loss of precious data saved on your PC.
2) If bringing storage media
(1) Please upload your data at the PC reception (next to the 1st floor general reception at the Sapporo Convention Center) more than 45 minutes before the start of your presentation.
The presentation file name must include the session name, the presentation number, and your name.
e.g.: General presentations 1 John Arrhythmia
(2) The OS of the computer available at the venue is as described below.
Windows: PowerPoint 2007, PowerPoint 2010, PowerPoint 2013
*For data created with PowerPoint versions other than the above, please check ahead of time that it can be used with these specs.
(3) Media which can be used are CD-R (CD-ROM) and USB flash drives.
*Write on to the CD-R using hybrid format.
*CD-RW cannot be used.
(4) Of the fonts which are standard on the OS, please use Arial, Century, Century Gothic, or Times (for English) and MS Gothic, MSP Gothic, MS Mincho, or MSP Mincho (for Japanese).
(5) If your presentation links to still images, videos, graphs, or other data, be sure to place those files in the same folder as the PowerPoint data and bring them. Please confirm ahead of time that the PowerPoint file can be used on a PC different from the one it was created on. Videos are limited to those which can be played back on Windows Media Player. Audio may be used.
(6) The playback of videos using animation is not guaranteed if the PowerPoint version is different.
(7) For smooth proceedings, do not use "presenter tools."
(8) We recommend that still images be in JPEG format.
(9) Please scan the media you will be bringing for viruses ahead of time.
(10) We will take responsibility for deleting the uploaded data after completion of the presentation.
●Presentation duration
1. Oral presentations
| Session name | Duration | Presentation/Discussion language | Slides |
|---|---|---|---|
| YIA (Young Investigator Award Competition) | 7-min presentation 4-min discussion |
English | English |
| Featured Session | 7-min presentation 4-min discussion |
English | English |
| MP (Medical Professional) Featured Session |
7-min presentation 4-min discussion |
Japanese | Japanese |
| General presentation | 7-min presentation 4-min discussion |
English or Japanese *See program for language |
English |
| General presentation (Medical Professional) | 7-min presentation 4-min discussion |
Japanese | Japanese |
| Rapid Firing (at the dedicated booth inside the corporate booth room (Large halls B and C, 1st floor, Sapporo Convention Center) |
4-min presentation 3-min discussion |
English or Japanese *Language to be selected by presenter |
English *Maximum 6 slides per presentation |
2. Poster presentations
- Chaired Poster Session
Will be held at the dedicated booth inside the corporate booth room (Large halls B and C, 1st floor, Sapporo Convention Center).
See the program for the times of each session.
| Date | Posting time | Poster No. | Duration | Presentation/Discussion language | Slides | Removal time |
|---|---|---|---|---|---|---|
| July 15 (Fri) | 8:00- 9:00 |
CP1- CP24 |
4-min presentation 3-min discussion |
English or Japanese *Language to be selected by presenter |
English | 18:00- 18:30 |
| July 16 (Sat) | 8:00- 9:00 |
CP25- CP48 |
17:00- 17:30 |
|||
| July 17 (Sun) | 8:00- 9:00 |
CP49- CP72 |
16:30- 17:00 |
- MP (Medical Professional) Chaired Poster Session
Will be held at the dedicated booth inside the corporate booth room (Large halls B and C, 1st floor, Sapporo Convention Center).
See the program for the times of each session.
| Date | Posting time | Poster No. | Duration | Presentation/Discussion language | Slides | Removal time |
|---|---|---|---|---|---|---|
| July 15 (Fri) | 8:00- 9:00 |
MPP1- MPP35 |
4-min presentation 3-min discussion |
Japanese | Japanese | 18:00- 18:30 |
| July 16 (Sat) | 8:00- 9:00 |
MPP36- MPP70 |
17:00- 17:30 |
|||
| July 17 (Sun) | 8:00- 9:00 |
MPP71- MPP99 |
16:00- 16:30 |
- Poster Session (no chairperson)
*Q&A in front of the poster only. Please stand by your poster at the appointed time to accept questions.
| Date | Posting time | Poster No. | Q&A time | Poster language | Removal time |
|---|---|---|---|---|---|
| July 15 (Fri) | 9:00-9:50 | P1-P55 | 13:10-14:00 | English | 18:00-18:30 |
| July 16 (Sat) | 9:00-9:50 | P56-P110 | 11:30-12:20 | English | 17:00-17:30 |
| July 17 (Sun) | 9:00-9:50 | P111-P168 | 11:30-12:20 | English | 16:00-16:30 |
●Poster specifications
- Posters for the Poster Sessions and Chaired Poster Sessions are to be prepared according to the specifications below.
- A panel of the size below will be set up for each presentation in the room.
- The secretariat will provide the presentation number (20 x 20 cm) on the panel. Please individually provide the label to its right (title, affiliation, presenter name).
- Design the layout of the figures, tables, text, etc. on the poster so that they can be seen from afar. Make clear the objective, method, results, conclusion, etc. Display the objective in the upper left and the conclusion in the lower right.
- Posters will be accepted at the poster reception in front of the poster room starting at 8 A.M.
- Please note that posters remaining after the removal time will be disposed of by the secretariat.
- Pins will be provided at the site. Do not post using adhesives or write directly on to the panel.
